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The Calderdale Music Trust (CMT) is committed to protecting your personal information and being transparent about what information we hold about you and your child and children in your care.
This privacy statement is intended for applicants, participants, students and their parents or guardians, schools in which students learn, donors and supporters (together ‘you’ or ‘music trust users’).
The purpose of this policy is to give you a clear explanation about how CMT and subsidiaries of CMT use the information we collect from you directly and from third parties.
CMT are the ‘data controller’ for the purposes of data protection law.
CMT needs data in order to fulfil its contractual obligations with users in order to provide them with the education for which they or their children have applied. Parents or guardians with children under the age of 13 will act on behalf of their children.
We will only process personal data where we have one of 6 ‘lawful bases’ to do so under Article 6 of the EU General Data Protection Regulations.
Where we process special categories of personal data, such as medical information and ethnicity, the processing is necessary for reasons of substantial public interest. Where this doesn’t apply the school will seek consent for specific purposes.
Some of the reasons listed above for collecting and using personal information overlap, and there may be several grounds which justify the school’s use of your data.
CMT will use the information you provided in the enrolment form and may supplement this with information provided following an initial application.
Personal data that we may collect, use, store and share (see Data Sharing below) about individuals and music trust users includes, but is not restricted to:
We use this data to:
As part of CMT’s activities, we will take photographs and record images of ensembles, group activities and individual performers. We will always seek consent before we publish any photographs or videos. Images may be used for publicity purposes, such as prospectuses and other similar information about the Trust; for display in our buildings, on banners at concerts, on our website and for social media purposes; for assessment and educational purposes; and for fundraising or other purposes to help achieve the Trust’s aims.
For music groups entering the National Festival, run by our partners Music for Youth, and for other national festivals and competitions, photographic data may be collected and used in the same way.
When using photographs and videos for publicity, display or website purposes, we will not accompany them with any other personal information about the child, to ensure they cannot be identified.
Images that might cause embarrassment or distress will not be used. We will only use images of pupils who are suitably dressed, to reduce the risk of such images being used inappropriately.
We use CCTV in various locations around the CMT site to ensure it remains safe. We will adhere to
the ICO’s code of practice for the use of CCTV.
We do not need to ask individuals’ permission to use CCTV, but we make it clear where individuals are being recorded. Security cameras are clearly visible and accompanied by prominent signs explaining that CCTV is in use.
We do not share personal information with any third party unless otherwise stated in this policy without consent, unless the law requires us to do so.
Where it is legally required, or necessary (and it complies with data protection law) we may share personal information with:
We will put in place appropriate safeguards (both in terms of our procedures and the technology we use) to keep your personal information confidential and as secure as possible. Your data will only be accessible to authorised staff and volunteers. We will ensure, as far as possible, that any third parties we use for processing your personal information do the same.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Information will be stored for only as long as it is needed or required by statute and will be disposed of appropriately.
Where we transfer data to a country or territory outside the European Economic Area, we will do so in accordance with data protection law.
We undertake to report any data breaches in accordance with UK Data Protection regulations.
Individuals have a right to make a ‘subject access request’ to gain access to personal information that CMT holds about them. Individuals can make a request with respect to their data. Parents also have the right to make a subject access request with respect to any personal data the school holds about them or their children.
If you make a subject access request, and if CMT does hold information about you or your child, CMT will:
Individuals also have the right for their personal information to be transmitted electronically to another organisation in certain circumstances.
If you would like to make a subject access request please contact CMT.
Under data protection law, individuals have certain rights regarding how their personal data is used and kept safe. You have the right to:
To exercise any of these rights, please contact CMT.
Email: [email protected]
We take any complaints about the collection and use of personal information very seriously. If you think that the collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about data processing, please raise this with the school in the first instance.
Alternatively, you can make a complaint to the Information Commissioner’s Office:
Important note. This is a living document and the definitive version is on the Trust website. Updates and amendments should be expected. Regularly reviewing the website ensures that you are always aware of what information we collect, how we use it and under what circumstances, if any, we will share it with other parties.
This version was reviewed in May 2018 and accessed on 23 May 18